NJSIG Board of Trustees Meeting November 18, 2020

In accordance with the Sunshine Law and N.J.S.A. 10:4-10, due notice of all pending meetings was given to the Atlantic City Press, Newark Star Ledger, and Trenton Times on September 11, 2020. Copies of these notices are on file with the New Jersey Secretary of State.

Groups audience:

Board Meetings

2. Roll call

Stephanie Brown, Ed.D.	Irene Le Febvre	Christopher Russo, Ed.D.
Thomas F. Connors, Ph.D.	Joseph Meloche, Ed.D.	Josephine Sharpe
James J. Jencarelli, Jr.	Steven K. Robinson	Dana Sullivan

Groups audience:

Board Meetings

3. Acceptance of the public and executive session minutes for October 14, 2020.

Public Attachments:

3. 2020.10.14- Public Session Minutes.pdf

Groups audience:

Board Meetings

4. Public participation

Opportunity for public to address the NJSIG Trustees regarding specific agenda items. Each person will have five minutes to speak.

Groups audience:

Board Meetings

5. Sub-fund liaisons

Reports/Comments

Groups audience:

Board Meetings

6. Reports:

A. Executive Director	Jill Deitch
B. Accounting/Finance	Michele Carosi
C. Safety and Risk Control and Client Relations	Debra Rice
D. Underwriting	Claire King
E. Claims	Sherwin Archibald
F. Information Technology	Jeff Cook

Public Attachments:

6A. Executive Director Report November 2020.pdf

6B. Accounting-Finance Report November 2020.pdf

6C. Client Relations and Safety and Risk Control November 2020.pdf

6D. Underwriting Report November 2020.pdf

6E. Claims Report November 2020.pdf

6F. IT Board Report November 2020.pdf

Groups audience:

Board Meetings

7. Discussion items:

A. NJSIG Investments/Wilmington Trust	Wilmington Trust
B. Reinsurance quotes, timelines	Jill Deitch
C. Marlboro office; alternate meeting locations	Debra Rice
D. COVID-19, WC experience modification factors	Claire King

Public Attachments:

7A. NJSIG Investments-Wilmington Trust.pdf

7C. Two Location options to host BOT Meetings.pdf

7D. MAB#495 - COVID-19.pdf

Groups audience:

Board Meetings

8. Action items:

Financial Audit 6/30/20 (NJSIG No. 1120-1)	Jim Miles, Bowman & Co.
Contracting:
RFP I-2020-0003 - Cloud data storage and recovery services (NJSIG No. 1120-2)	Jeff Cook
Addendum to Executive Director contract (NJSIG No. 1120-3)	Dave Rapuano
Checking accounts and new claims ratification (NJSIG No. 1120-4)	Michele Carosi

Public Attachments:

8A. Resolution NJSIG No. 1120-1 11-17-2020 Audit Report 6.30.20.pdf

8B1. Resolution NJSIG No. 1120 -2 Cloud data storage and recovery services Action Item.pdf

8B2. Resolution NJSIG No. 1120-3 Addendum to Executive Director contract Action Item.pdf

8C. Resolution NJSIG No. 1120-4 Checking Accounts and New Claims.pdf

8C2. October 2020 Claim Account Check Detail.pdf

8C3. October 2020 New Claims Reported.pdf

8C4. October 2020 Operating Account Check Register.pdf

Groups audience:

Board Meetings

9. New business

Groups audience:

Board Meetings

10. Executive session

EXECUTIVE SESSION RESOLUTION

WHEREAS, N.J.S.A. 10:4-6 et. seq., (“the Open Public Meetings Act”), authorizes public entities to meet in executive session under certain circumstances; and

WHEREAS, the Open Public Meetings Act requires that the Group adopt a resolution at a public meeting to go into private session; now, therefore,

BE IT RESOLVED by the Board of Trustees of the New Jersey Schools Insurance Group that it is necessary to meet in executive session to discuss certain items involving:

A. Litigation;

B. Matters involving attorney client privilege;

BE IT FURTHER RESOLVED that any discussion held by the Board of Trustees which need not remain confidential will be made public as soon as feasible. The inutes of the executive session will not be disclosed until the need for confidentiality no longer exists.

FURTHER RESOLVED that the Board of Trustees will not return to open session to conduct business at the conclusion of the executive session.

Groups audience:

Board Meetings